Photographs privacy notice

These photographs may also be used by media, for promotional purposes, and be available publically, both online and in publications, for the general public to see.

Why we need your personal data

Your photographs / data will be used for information and/or promotional purposes, dependent on why the photograph has been taken / provided. The legal basis for processing your data is Article 6.1(a) of the General Data Protection Regulations - in that you have given consent to the processing of your personal data for this specific purpose.

How your data is used

We will primarily use your data / photograph:

• Members of the public - to publicise whichever event, activity or competition you participated in. Copies may be sent to local media to be published as part of a press release online and/or within printed newspapers and they could also be used on social media. We may, at times, use your information/photograph to represent activities that the council has been involved in or supported. For example, montages, promotional material, corporate documents.
• Staff - for information purposes and to be used for staff events, notice boards and online and offline communication channels.
• Councillors - for information and publicity, copies of which may be sent to local media for use to support stories and campaigns.
• Children - where children's photographs are taken consent will always be obtained from the parent/guardian.

We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

How long the information is kept for

Photographs of members of the public will be held in an electronic folder accessible by members of the Communications team for two years. After this time they will be archived onto a disc and placed in locked storage. They will only then be reused in the context of being an archived photograph, for example pictures from a launch event being reused to help mark a tenth anniversary of the opening.

Photographs of staff members will be held online and within an electronic database for the duration of their time as an employee of South Holland District Council, or associated organisations, and destroyed thereafter.

Photographs of Councillors will be held online and within an electronic database for the duration of their time as members. They will be archived within an electronic database as a matter of public record.

Your rights

You have the right to access your data and correct any inaccuracies. For further details of your rights please contact the Data Protection Officer or go to our data protection policy for a more detailed explanation.