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Emergency Planning privacy notice

What this Privacy Notice covers

Your privacy is very important to South Holland District Council.

South Holland District Council is the Data Controller responsible for the personal information you may provide in relation to Emergency Planning. Our Data Protection Officer can be contacted by phone on 01775 761161, via email or by writing to us at Legal Services, South Holland District Council, Priory Road, Spalding, Lincolnshire, PE11 2XE.

We will use your personal information for the purposes of the provision of Emergency Planning. This includes business continuity plans, community resilience plans, emergency response plans and rest centre plans. 

Your data may be shared with members of the Lincolnshire Resilience Forum, members of the forum can be found on the Lincolnshire Resilience Forum website (opens new window).

Your data may be processed by Public Sector Partnership Services Ltd (PSPSL) a company which is owned and controlled by East Lindsey and South Holland District Councils, before it is passed onto any relevant Council departments for processing. PSPSL's Data Protection Officer can be contacted by phone on 01507 613303, via email: data.protection@pspsl.co.uk, or in writing to Data Protection Officer, Public Sector Partnership Services Ltd, The Hub, Mareham Road, Horncastle, LN9 6PH.

Why we need your personal data

Your information will be used to produce business continuity plans, community resilience plans, emergency response plans and rest centre plans. The processing of this information is necessary:

  • Under Article 6.1(e) of the General Data Protection Regulations, for the Council to perform a task in the public interest or for its official functions, and the task or function has a clear basis in law, in this case the Civil Contingencies Act 2004, as amended.
  • Under Article 6.1(c) of the General Data Protection Regulations, where processing is necessary for compliance with a legal obligation to which the controller is subject. This legal duty is set out in the Civil Contingencies Act 2004. 

How your data is used

We will only use your data for the specific purpose of producing business continuity plans, community resilience plans, emergency response plans and rest centre plans.

In order to complete these plans, we may share your data with council departments and members of the Lincolnshire Resilience Forum.

How long the information is kept for

Plans are updated on an annual basis, if your data is no longer relevant to these plans it will be securely destroyed.

Your rights

You have the right to access your data and correct any inaccuracies.  For further details of your rights please contact the Data Protection Officer or go to our your rights web page for a more detailed explanation. Please also see our privacy policy.

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